SharePoint as a Learning Management System: Features and Benefits

SharePoint as a Learning Management System

Each organization needs a training plan and a way to track training. SharePoint is the perfect platform for your own custom-built Learning Management System (LMS). It is essential to provide a centralized hub where employees can find training information as a part of your communication and collaboration with employees.

SharePoint learning management system (LMS) can help set up an eLearning administration and delivery system, improve learners’ engagement, and reduce learning costs. Depending on the learning style, it can be customized to accommodate synchronous and asynchronous learning, blended learning, mobile learning, and social learning. The SharePoint LMS is most effective for businesses and educational institutions already using SharePoint, such as for document storage and collaboration.

SharePoint LMS Features are as follows:

Learning Content Management System

  • Makes it easy to upload training materials
  • Supports version control and approval workflows to simplify the compliance process. 
  • Different types of learning content are supported, including text, images, audio, video, AR/VR/MR in different formats
  • Provides a searchable database.
  • Assembling courses and creating course catalogs.
  • Learning content can be automatically indexed and tagged.
  • Search by titles, metadata, and parts of learning content.
  • Search across an LMS and integrated systems (enterprise search).

Administration of Learning Processes

  • Courses can be assigned to individual learners or to learner groups by a learning administrator.
  • Learners can automatically enroll in a relevant course based on their knowledge assessment, skills, and training needs.
  • Learners can enroll themselves in courses.
  • An instructor can create personalized learning paths for a learner.
  • Schedule training sessions and other events (examinations, workshops) with instructors and L&D staff.
  • Multilanguage Support 

Managing Certifications and Learning Evaluations

  • Testing and quiz forms can be customized.
  • Multiple choice and yes/no questions are supported.
  • Training results are evaluated by the LMS and a grade is assigned.
  • Tracking trainees and the tests they’ve taken.
  • Tests to achieve certification of course completion.
  • Automated creation of electronic certificates after learners pass the test.
  • Automated delivery of an electronic certificate to learners via email (after integration).

Social Sharing and Collaboration

  • Live chats, blogs, forums, and discussion boards facilitate learner-learner and learner-instructor interaction.
  • Learners can rate and comment on learning materials.
  • Using surveys and polls to gauge learners’ satisfaction and the success of a learning program as well as identify areas of improvement.

Security and Compliance

  • Encryption, authentication, and access control are features that help ensure learning records and materials (e.g., tests, teaching aids) are protected from unauthorized access, modification, and deletion.
  • Support for eLearning technical standards (e.g., SCORM, AICC, xAPI, LTI), which enables SharePoint LMS to be integrated with third-party eLearning software, including learning content authoring tools.

SharePoint LMS Benefits

1. Easily Accessible Training Content

The SharePoint integration of an LMS allows content published from SharePoint libraries to be accepted. Thus, users do not have to manually transfer critical information and do not have to waste time on redundant LMS training.

2. Simple User Interface

For SharePoint users, an LMS-SharePoint fusion means a simple and familiar experience. For example, a SharePoint-based LMS would use version control and workflows to manage content for regulated industries.

3. Installation of automatic upgrades

The latest SharePoint functionality will be optimally incorporated into a LMS fusion as soon as it is released. Whenever new SharePoint features are released, deep integration between the LMS and SharePoint will allow customers of the LMS to take advantage of them.

4. Reduced security risks related to compliance

Compliance audits are significantly reduced by integrating a LMS and SharePoint. LMS-SharePoint integration simplifies migration of historical data from obsolete learning management solutions to SharePoint. The LMS-SharePoint integration is the “Single Source of Truth” for evidence of compliant training delivery, as opposed to maintaining a legacy implementation solely for audit compliance purposes.

Does your organization already use SharePoint? Let’s leverage its capabilities for your learning management !

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